A.Steps For HODs

  1. Step 1: Provide Posts Data
    1. Nominate a computer literate nodal officer for EHS.
    2. In order to gather accurate details of the DDO wise posts in each department in the entire State, forms have been designed.Read annexure 2 for detailed instructions.
    3. Prepare the lists of DDO wise posts available across all districts. Furnish details all posts sanctioned in your department in table 5 and table 1 to AHCT.
    4. Update any changes in posts (new sanctions, disbanding, etc.) from the administrator login given to you in the HRMS-ES application.
  2. Step 2: Mobilise employees for Aadhar enrolment
    1. Fix targets for each DDO/STO/APPO
    2. Complete 100% enrolment of all employees/pensioners of Aadhar by 20th October 2012.
  3. Step 3: Monitor Approval of Applications
    1. Fix targets for each DDO/STO/APPO for submission of applications.
    2. Achieve 100% application submission target by October 25th 2012.
    3. Monitor the employee applications pending for approval at DDOs level. There should be zero pendency at the end of the day for all DDOs in the State on any given day.
    4. Achieve 100% approval of applications by DDO/STO/APPO by October 30th.

B.STEPS FOR DIRECTOR OF TREASURIES AND ACCOUNTS (DTA)/PAO

  1. Step 1: Provide data
    1. Appoint a nodal officer to coordinate with AHCT.
    2. Provide all available data with the list of all employees and pensioners with their codes, names etc. to AHCT.
    3. Provide all available data with the list of all DDOs with their codes, office names etc. to AHCT. This will be used for selecting the post when an employee fills up the e-form.
    4. Provide all available data of list of all DDO wise posts sanctioned under each HoD.
    5. Forward all the updated data available in HRMS of DTA to AHCT every two weeks.
  2. Step 2: Monitor Pensioner Application Approvals
    1. Monitor the pending pensioner applications for approval by STOs/APPOs. There should be zero pendency at the end of the day for all STOs/APPOs in the State on any given day.

C.STEPS FOR COMMISSIONER OF CIVIL SUPPLIES (CCS)/ SECRETARY IT&C

  1. Step 1: Open Aadhar Centres
    1. Appoint a nodal officer to coordinate the Aadhar registration with District Collectors and AHCT.
    2. Obtain the list of locations where Aadhar centres need to be located for exclusive enrolment of the employees, pensioners and their family members, from District Collectors.
    3. Prepare a detailed schedule and communicated immediately in order to complete the registration of all employees, pensioners and their family members by 20th October 2012.
    4. Put in place Aadhar centres immediately at all the locations.
    5. Enrol all beneficiaries for Aadhar.
  2. Step 2: Transfer Aadhar data
    1. Transfer the Aadhar data consisting of the enrolled employees/pensioners finger print templates and image formats to AHCT.
  3. Step 3: Facilitate Data Centre setup
    1. Make all necessary arrangements at SDC for facilitating setup of Data Centre by AHCT.

D.STEPS FOR DISCTRICT COLLECTORS

  1. Step 1: Enrol for Aadhar
    1. Identify Aadhar locations convenient for employees and pensioners
    2. Mobilise all employees and pensioners and enrol for Aadhar.
  2. Step 2: Ensure Approval of Applications
    1. Mobilise all employees and pensioners to submit applications under HRMS-ES.
    2. Supervise the submission of applications by both employees and pensioners
    3. Monitor the employee applications pending for approval at DDOs level. There should be zero pendency at the end of the day for all DDOs in the District on any given day.
    4. Monitor the pensioner applications pending for approval by STOs/APPOs. There should be zero pendency at the end of the day for all STOs/APPOs in the District on any given day.
  3. Step 3: Issue Cards
    1. Identify location(s) for setting up Card Issue Centre by Card Vendor identified by AHCT.
    2. Provide a secure space and electricity connection.
    3. Prepare a schedule for issue of printed cards to beneficiaries. Keep in mind that not all beneficiaries should be called on the same day.
    4. Facilitate card issue for all beneficiaries through online system by the vendor.
  4. Step 4: Monitor process
    1. Appoint nodal officer for entire coordination
    2. Deploy heads at district level of all departments, District Treasury Officers, PAOs, and other needed staff.
    3. Complete Aadhar enrolment by 20th October 2012.
    4. Ensure 100% submission of applications under HRMS-ES by 25th October 2012, by all DDOs.
    5. Complete application approval by 30th October 2012, by all DDOs.